Instructions For Authors

Guidance for Authors on the Preparation and Submission of Manuscripts to eMedPub

Note: These instructions comply with those formulated by the International Committee of Medical Journal Editors. For further details, authors should consult the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” at www.icmje.org.

Scope
eMedPub publishes papers reporting original basic sciences, clinical, epidemiological, policy, and social research which are of a high standard and contribute to the overall knowledge in several specialties. The eJournals publish Original Papers, Concise Communications, Field Notes, Case Reports, Research Letters, and Correspondence, as well as invited Editorial Reviews, and Editorial Comments. All manuscript submissions are peer-reviewed. Papers may not be subjected to a statistical analysis and its accuracy is responsibility of the authors.

Handling fee
Authors are NOT required to pay for handling and reviewer fee during the year 2011.  However, publication of a manuscript in eMedPub is not contingent upon the author’s ability to pay the charges. Neither is acceptance to pay the handling fee a guarantee that the paper will be accepted for publication.

Original papers
Manuscripts should be concise and not be more than 3500 words, with a maximum of five figures or tables. The word limit refers to the main body of the text and does not include the abstract, references or figure legends.

Concise papers
Original research findings that do not require a full paper, but are completed studies, may be submitted as Concise papers. These should not exceed 1500 words, and may include a maximum of two inserts (figures/tables).

Field Notes
Papers describing experiences with diagnosis and/or treatment will be published in this section of the ejournals. These authors can report personal experiences and give insight into the medical care in a particular country or region of the world. These should not exceed 1500 words and can have up to 5 illustrations.

Case Reports
Papers describing atypical or challenging clinical presentations will be published in this section of the ejournals. These should not exceed 1500 words and can have up to 5 illustrations.

Research letters
Research Letters describing original research results and observations that merit a publication. Research letters should include a summary of up to 75 words, not exceed 1000 words (excluding summary) and not have more than one figure or table.

Correspondence
The correspondence section is for letters that address issues or exchange views on topics arising from published articles in medical literature. Correspondence should not exceed 750 words and not have more than one figure or table.

Editorial Pieces
The journal will consider articles that detail an opinion of an author(s) on a particular specialty of ejournals. These Opinion Pieces should be limited to 1500 words and can include up to three illustrations or tables. These also will be subjected to the same review process.

POINTS TO CONSIDER BEFORE SUBMISSION
Authors should complete an Author Checklist form and include it with their submission.

1. Redundant or duplicate publication
eMedPub accepts submissions on the understanding that they have not been published in their current form or a substantially similar form (in print or electronically, including on a web site), that they have not been accepted for publication elsewhere, and they are not under consideration by another publication.

2. Conflicts of interest
Authors must state all possible conflicts of interest in the manuscript, including financial, consultant, institutional and other relationships that might lead to bias or a conflict of interest. If there is no conflict of interest, this should also be explicitly stated as none declared.  All sources of funding should be acknowledged in the manuscript. All relevant conflicts of interest and sources of funding should be included on the title page of the manuscript with the heading “Conflicts of Interest and Source of Funding:”

For example: Conflicts of Interest and Source of Funding: A has received honoraria from Company B. C is currently receiving a grant (#12345) from Organization D, and is on the speaker’s bureau for Organization E – the CME organizers for Company F. For the remaining authors none were declared.

In addition, each author must complete and submit the journal’s copyright transfer agreement, which includes a section on the disclosure of potential conflicts of interest based on the recommendations of the International Committee of Medical Journal Editors, “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” (www.icmje.org/update.html). The authors should sign the copyright transfer agreement form electronically. For additional information about electronically signing this form, go to http://links.lww.com/ZUAT/A106.

3. Permissions to reproduce previously published material
Authors should include with their submission, copies of written permission to reproduce material published elsewhere from the copyright holder.

4. Subject consent forms
Subjects have a right to privacy that should not be infringed without informed consent. Identifying details (written or photographic) should be omitted if they are not essential, but subject data should never be altered or falsified in an attempt to safeguard anonymity. Complete anonymity is difficult to achieve, and a consent form should be obtained if there is any doubt. For example, masking the eye region in photographs of subjects is inadequate protection of anonymity. When informed consent has been obtained, it should be indicated in the published article. A sample patient consent form is available here if required.

5. Ethics committee approval
Authors must sign a declaration that the research was conducted within the guidelines below and under the terms of all relevant local legislation. Please also look at the latest version of the Declaration of Helsinki. The Editors reserve the right to judge the appropriateness of the use and treatment of humans or animals in experiments for publication in the journal.

Human experiments: All work must be conducted in accordance with the Declaration of Helsinki. Papers describing experimental work on human participants that carries a risk of harm must include (1) a statement that the experiments were conducted with the understanding and the consent of each participant, and (2) a statement that the responsible ethical committee has approved the experiments.

Animal experiments: In papers describing experiments on living animals, include (1) a full description of any anaesthetic and surgical procedure used, and (2) evidence that all possible steps were taken to avoid animals’ suffering at each stage of the experiment. In experiments involving the use of muscle relaxants, describe the precautions taken to ensure adequate anaesthesia. The NIH guide for the care and use of laboratory animals (National Institutes of Health Publications No. 80-23, revised 1978) gives guidelines for the acquisition and care of animals.

Experiments on isolated tissues: Indicate precisely how you obtained the donor tissue.

6. Clinical trials and behavioural evaluations
Authors reporting results of randomized controlled trials should include with their submission a complete checklist from the CONSORT statement, see http://www.consort-statement.org. For behavioural and public health evaluations involving non-randomized designs, authors should include a complete checklist from the TREND statement in the section on methods, see Am J Public Health 2004; 94:361-366 or http://www.cdc.gov/trendstatement/.

Registration of clinical trials: As a condition for publication of a clinical trial in eMedPub, registration of the trial in a public registry is required. Registration of a trial must be at or before the enrollment of participants. This policy, in concert with that of the ICMJE, applies to clinical trials starting enrollment after 1 July 2005. For trials beginning enrollment before this date the journal will require registration by 13 September 2005. We will use the definition proposed by the ICMJE of a ‘clinical trial as a research project that prospectively assigns human subjects to intervention or comparison groups to study a cause and effect relationship between a medical intervention and a health outcome’ reference: N Engl J Med 2004; 364:911. Studies such as phase 1 trials will be exempt. The editors of eMedPub also do not advocate one particular registry but require that the registry utilized meet the criteria set out in the statement of policy of the ICMJE. The registry must include an identifying number of the trial, a description of the intervention(s), comparison(s) investigated, hypothesis, primary and secondary outcome measures, eligibility and exclusion criteria, dates of start, anticipated follow up and closure, number of subjects, funding source, and contact information for the principal investigator.

7. Authorship
All authors must sign the document accompanying their submission to confirm that they have read and approved the manuscript, that they have met the criteria for authorship as established by the International Committee of Medical Journal Editors, that they believe that the paper represents honest work, and that they will be able to verify the validity of the results reported.

The corresponding author should list the principal contributions made by each of the authors to the article in the Acknowledgments section of the submission. Persons listed as authors must be able to justify their participation in the study and should have substantially contributed to the study’s conception, design, and performance. An Appendix of additional study sites and participants, in addition to the authors, may be included after the References.

8. Copyright assignment
Please note that the inclusion of a signed copyright transfer form is required for the submission of revised manuscripts.

Papers are accepted for publication on the understanding that exclusive copyright in the paper is assigned to the Publisher, namely, eMed Publications. Authors are asked to sign a copyright assignment form and to include this form when they submit their manuscript. They may use material from their paper in other works published by them.

9. Submission of manuscripts
Authors are required to submit their manuscripts through the web-based tracking system at  http://emedpub.com/. Signed author forms may be included in the submission as a ‘supporting document’ or emailed to the journal office. The site contains instructions and advice on how to use the system. Authors who are not familiar with web-tracking system can send the manuscript as an attachment via email to info@emedpub.com

Double spacing should be used throughout the manuscript, which should include the following sections, each starting on a separate sheet: Title Page, abstract (as per the type of manuscript) and keywords, text, acknowledgments, references, individual tables and captions. Abbreviations should be defined on their first appearance in the text; those not accepted by international bodies should be avoided. The word count should be clearly stated on the Title Page.

Authors are invited to list up to four potential reviewers, including their institutional affiliations and email addresses.

10. Repository for graduate and doctoral theses
Scientists who intend to submit their full theses of graduate and doctoral studies are encouraged to enter through the Theses Option.  Since the web repository is an open access site, it is the responsibility of graduate and doctoral scientists to put their theses on website only after the grant of their degree certificates. The repository will not peer review the submissions; instead just store theses on the webpage. They will be required to pay a processing fee of $500.

PRESENTATION OF PAPERS
Title Page
The Title Page should carry the full title of the paper (not more than 120 characters) and a short title (not more than 40 characters) to be used as a ‘running head’. The given or first name, middle initial and family name (surname) of each author should appear. The family name (surname) must appear in CAPITAL letters. If the work is to be attributed to a department or institution, its full name should be included. Any disclaimers should appear on the Title Page, as should the name and address (and email) of the corresponding author. Finally, the Title Page should include the sources of any support for the work in the form of grants, equipment, drugs, or any combination of these.

Abstract
The abstract should not exceed 250 words and should follow one of the following two styles:

1. Articles concerning original scientific research should include a structured abstract with the following headings and information:

Objective(s): State the primary objective of the study (if appropriate).

Design: State the principal reasoning for the procedures adopted.

Methods: State the procedures used.

Results: State the main results of the study. Numerical data should be minimal.

Conclusions: State the conclusions that can be drawn from the study.

2. Articles containing original data concerning the course, cause, diagnosis, prevention, treatment or economic analysis of a clinical disorder or an intervention to improve the quality of health care should include a structured abstract with the following headings and information:

Objective: State the main question or objective of the study and the major hypothesis tested, if any.

Design: Describe the design of the study indicating, as appropriate, use of randomization, blinding, criteria/standards for diagnostic tests, temporal direction (retrospective or prospective), etc.

Setting: Indicate the study setting, including the level of clinical care (for example, primary or tertiary: private practice or institutional).

Subjects or participants: State selection procedures, entry criteria and numbers of participants entering and finishing the study.

Intervention: Describe the essential features of any interventions including their method and duration of administration.

Main outcome measure(s): The primary study outcome measures should be indicated as planned before data collection began. If the hypothesis being reported was formulated during or after data collection, this fact should be clearly stated.

Results: Describe salient measurements observed.

Conclusions: State only those conclusions of the study that are directly supported by data, along with their clinical application (avoiding over generalization). Equal emphasis must be given to positive and negative findings of scientific merit.

Key Words
The abstract should be followed by a list of 5-7 keywords or short phrases which will assist the cross-indexing of the article and which may be published. The terms used should be from the Medical Subject Headings list of the Index Medicus (http://www.nlm.nih.gov/mesh/meshhome.html).

Text
Full original research papers of an experimental or observational nature may be divided into sections i.e. Introduction, Methods (including ethical and statistical information), Results, and Discussion (including a conclusion).

Acknowledgments
The corresponding author should list the key contributions made by each of the authors to the article. Acknowledgments should be made only to those who have made a substantial contribution to the study. Authors are responsible for obtaining written permission from people acknowledged by name in case readers infer their endorsement of data and conclusions. Acknowledge the source(s) of funding, if any.

References
References should be numbered consecutively in the order in which they first appear in the text. They should be assigned Arabic numerals, which should be given in brackets, e.g. [14]. References should include the names of all authors when six or fewer; when seven or more, list only the first six names and add et al. References should also include full title and source information. Journal names should be abbreviated as in the Index Medicus (http://www.nlm.nih.gov).

Articles in journals

Less than six authors:

Isturiz RE, Luna CM, Ramirez J. Clinical and economic burden of pneumonia among adults in Latin America. Internat J Infect Dis 2010;14:e852-e856.

More than six authors:

Kumar D, Michaels MG, Morris MI, Green M, Avery RK, Liu C, et al. Outcomes from pandemic influenza A H1N1 infection in recipients of solid-organ transplants: a multi-centre cohort study. Lancet Infect Dis 2010; 10:521-526.

Letter or Abstract:

Votto J, Hotes LS. Critically ill patients and long-term acute care hospitals [Letter]. JAMA 2010; 304:1441–1442.

Wan X, Li Z, Wang M, Lu X. Publication in infectious diseases journals from Chinese authors: 10-year survey of literature. [Abstract]. Scand J Infect Dis 2009; 41:A770.

Books

Book:

Humes HD. Kelly’s Essentials of Internal Medicine. Philadelphia: JB Lippincott; 2001.

Chapter in a book:

Hira SK. Occurrence and management of opportunistic infections associated with HIV/AIDS in Asia. In: AIDS in Asia-The Challenge Ahead. J Narain (Editor). New Delhi: World Health Organization, SEARO; 2004. pp 235-259.

Personal communications and unpublished work should not be cited in the reference list but should appear in parentheses in the text. Unpublished work accepted for publication but not yet released should be included in the reference list with the words ‘in press’ in parentheses beside the name of the journal concerned. All references must be verified by the author(s) against the original documents.

Tables
Each table should be typed on a separate sheet in double spacing. Each table should be assigned an Arabic number, e.g. (Table 3) and a brief title. Vertical rules should not be used. Place explanatory matter in footnotes, not in the heading. Explain in footnotes all non-standard abbreviations that are used in each table. Identify statistical measures of variations, such as standard deviation and standard error of the mean.

Be sure that each table is cited in the text. If you use data from another published or unpublished source, obtain permission and acknowledge the source fully.

Illustrations
References to figures and tables should be made in order of appearance in the text and should be in Arabic numerals in parentheses, e.g. (Fig. 2). Photomicrographs must have internal scale markers. If photographs of people are used, their identities must be obscured or the picture must be accompanied by written consent to use the photograph. If a figure has been published before, the original source must be acknowledged and written permission from the copyright holder for both print and electronic formats should be submitted with the material. Permission is required regardless of authorship or publisher, except for documents in the public domain. Figures may be reduced, cropped or deleted at the discretion of the editor. Color illustrations are accepted.

Legends for illustrations
Captions should be typed in double spacing, beginning on a separate sheet of paper. Each one should have an Arabic numeral corresponding to the illustration to which it refers. Internal scales should be explained and staining methods for photomicrographs should be identified.

Units of measurement
Measurements of length, height, weight, and volume should be reported in metric units (metre, kilogram, or litre) or their decimal multiples. Temperatures should be given in degrees Celsius. Blood pressures should be given in millimetres of mercury.

All haematologic and clinical chemistry measurements should be reported in the metric system in terms of the International System of Units (SI).

Abbreviations and symbols
Use only standard abbreviations. Avoid abbreviations in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.

Offprints
eMedPub is an open access journal, the authors can access their publications on-line. They can print any number of offprints without cost.

SDC Call-outs
Supplemental Digital Content must be cited consecutively in the text of the submitted manuscript. Citations should include the type of material submitted (Figure, Table, etc.), be clearly labeled as “Supplemental Digital Content,” include the sequential list number, and provide a description of the supplemental content. All descriptive text should be included in the call-out as it will not appear elsewhere in the article.
Example:
We performed many tests on the degrees of flexibility in the elbow (see Video, Supplemental Digital Content 1, which demonstrates elbow flexibility) and found our results inconclusive.

According to eMedPub Editorial policy, the Editors or the Editorial Board will not enter into direct correspondence with the author(s). When clarification about a decision is requested, all communications should be made in writing and directed to the ejournal office at office@emedpub.com The Editors endorse the guidelines from the Committee on Publication Ethics (COPE) on good publication practice (www.publicationethics.org.uk).

Documents to be Submitted with the Manuscript:
Copyright Transfer (PDF)
Author Checklist (.doc)
Consent Form for photography(.doc)